Security
Most online time trackers keep all of their customers in one big shared database, separated only by a “company ID” on every row. One missing filter in the code is enough for data to show up in the wrong place.
Clocknico is built differently. When you create your company account, we create a brand-new database just for you.
Typical shared setup
Everyone's data in the same tables — kept apart only by code.
Clocknico
A separate database per company — physically apart.
| Shared database | Clocknico | |
|---|---|---|
| How data is separated | A company ID on every row | A separate database per company |
| Risk of seeing another company's data | One missed filter can expose it | Your session only ever connects to your database |
| Deleting your account | Rows removed table by table | Your whole database is removed |
| Uploaded files | Often one shared bucket | A folder per company, access-checked |
Layers of protection
Your own database
Every company account gets a separate, isolated database. Your projects, time, CRM, invoices and HR records are never stored next to another customer's data.
Isolated files
Receipts, sick notes and other uploads are stored in a folder per company, and every download is checked against the company of the person asking for it.
Encrypted connections
All traffic uses HTTPS with HSTS. Session cookies are secure and HTTP-only.
Roles & departments
Owner, admin, manager and member roles — plus departments and client assignments — decide who sees which clients, projects and records.
Sensitive data stays private
Hourly cost rates, profitability and finances are visible to managers and admins only. Medical documents are visible only to admins and the employee.
Modern sign-in
Sign in with Google or Microsoft, or with a password stored only as a strong one-way hash. Repeated wrong passwords are rate-limited.
One-time links
Invitation and password-reset links work once and expire (7 days and 1 hour). We never send passwords by email.
Leave any time
Export your time data to CSV whenever you like. If you close your account, your company's database is deleted as a whole.
Questions about security?
Ask us anything about how Clocknico stores and protects your data.
Contact us Start for free