Want the feature-by-feature table? See Clocknico vs Clockify.
Clockify is one of the best-known time trackers, and for many teams it’s the first tool they try. But as a company grows, time tracking is rarely the only thing it needs. Sooner or later you also want to send invoices from tracked hours, see which projects are profitable, keep a list of clients and leads, and manage vacations and sick leave — and you end up paying for and connecting several tools. If that sounds familiar, here’s what to look for in an alternative, and how Clocknico approaches it.
Why teams look for an alternative
- Too many separate tools. Time in one app, invoices in another, CRM in a third, leave requests in a spreadsheet.
- Per-feature upgrades. The free plan covers tracking, but the features a manager needs sit in different paid tiers.
- Data location and separation. Some companies prefer a provider where their data isn’t stored in one shared database with every other customer.
What Clocknico includes
| Area | In Clocknico |
|---|---|
| Time tracking | Timer, manual entries, weekly timesheet, billable flag, long-timer reminders |
| Projects & tasks | Clients, projects with sub-projects, tasks with multiple assignees, kanban board with drag & drop |
| Reports | Filter by date, client, project and person; amounts per currency; CSV export |
| Billing & invoices | Hourly, fixed-price and retainer clients; client or employee rates; PDF invoices from tracked time; VAT settings |
| Profitability | Revenue vs. labour cost and expenses, by project or by client, with budgets |
| CRM | Companies, contacts, activities and follow-ups; Excel/CSV import; convert a lead into a client |
| HR | Clock in/out, time-off requests and approvals, sick leave with sick notes, holidays, team calendar |
| Team | Roles (owner, admin, manager, member), departments, email invitations, Google and Microsoft sign-in |
| Mobile | Android app with push notifications |
Every company in its own database
Most SaaS tools keep all customers in one shared database and separate them with a “company ID” column. Clocknico gives every company its own, separate database, and uploaded files are stored per company as well. It’s a stronger form of isolation by design — you can read more on our security page.
Pricing that’s simple to predict
Clocknico is free for teams of up to 5 active users, with every feature included — not a cut-down version. Larger teams pay per active user: €2.50 per user per month, or €18 per user per year (€1.50 a month). New companies start with a 14-day Pro trial with unlimited users. See the pricing page for details.
Is it the right fit for you?
Clocknico is a good fit if you are:
- an agency, consultancy, IT or engineering company that bills clients for time;
- a team of a few to a few dozen people that wants tracking, invoicing, CRM and HR in one place;
- a company that values data separation and a predictable per-user price.
If you only need a personal timer, any simple tracker will do. If you want the whole path from lead → client → project → hours → invoice → profit in one app, try Clocknico for free.
Switching is quick
Create your company account, add clients and projects (or import your client list into the CRM from Excel and convert them), invite your team by email, and start the timer. Most small teams are up and running in under an hour.
Clockify is a trademark of its respective owner. Clocknico is an independent product and is not affiliated with Clockify.